Leave & Absence Administrator

Summary

The Leave and Absence Administrator is responsible for co-administering the organization's leave programs with our Leave and Absence vendor (Sedgwick) while ensuring compliance with federal, state, and local regulations. This position provides exceptional support to and collaboration with Payroll, LOA Vendor, employees, HR, and managers throughout the leave process to maintain accurate records and facilitate smooth transitions for employees taking leave and returning to work. This position also partners closely with the Return-to-Work and Job Accommodation Specialist as part of our centralized leave administration program which currently extends to all locations in the United States of America.

Key Responsibilities

Data Review and Validation:

• Review and validate incoming data and calculations from the Leave of Absence (LOA) vendor to ensure accuracy and compliance with company policies and legal requirements.
• Calculate or verify calculations for Short Term Disability (STD) payments related to employee leaves.

 
HRIS Management:

• Update and maintain leave status records in the Human Resources Information System (HRIS) to reflect current employee leave information accurately.
  
  

Employee Support:

• Serve as an escalation point for employees inquiring about the Leave of Absence and/or Short Term Disability process and providing guidance on leave policies and available benefits.
• Ensure timely and clear communication with employees regarding their leave status, required documentation, and return-to-work plans.

Coordination with HR and Management:

• Collaborate with local HR representatives and managers to coordinate leave process and facilitate smooth return-to-work transitions.
• Advise managers and employees on the interaction of leave laws with paid time off, workers' compensation, and short-term and long-term disability benefits. 

 
Compliance and Documentation:

• Maintain accurate and confidential records of employee leaves, ensuring compliance with federal, state, and local leave laws, including the Family and Medical Leave Act (FMLA) and the Americans with Disabilities Act (ADA).

Typical Education

A Bachelor's degree in Human Resources, Business Administration, or a closely related field is preferred.

Required Qualifications

• This position requires a minimum of 3-years relevant work experience in a similar leave administration and/or benefits coordination role supporting a large and complex organization with a largely remote and multi-state workforce.
• Proficiency in HRIS systems (SAP SuccessFactors preferred).
• Proficiency with Microsoft Office Suite tools including Outlook, Word, PowerPoint, Teams, etc.
• Expert level knowledge and capability using Microsoft Excel.
• Excellent communication and interpersonal skills, with a focus on customer service.
• Strong analytical and problem-solving abilities, with attention to detail.
• Ability to handle sensitive information with confidentiality and professionalism.

Preferred Qualifications

• Strong knowledge of federal, state, and local leave laws and regulations, including FMLA and ADA.
• Experience working with LOA vendors and managing vendor relationships.
• Certification in Human Resources (e.g., PHR, SHRM-CP) or leave administration. 
• Familiarity with disability programs and workers' compensation policies.

Other Information

This is a full-time onsite position based at Simplot Headquarters in Boise, ID.