Executive Assistant - AgriBusiness

Summary

The Executive Assistant provides high-level administrative support to the President of AgriBusiness and the AgriBusiness Leadership Team (ABLT). This role demands exceptional organizational skills, discretion, and professionalism in managing complex schedules, travel, communications, and meeting coordination. The ideal candidate is proactive, adaptable, and able to anticipate leadership needs while maintaining confidentiality and composure in a fast-paced environment.

Key Responsibilities

Executive Support

• Manage and prioritize calendars; coordinate appointments, meetings, and travel for the President and ABLT members.
• Serve as the primary point of contact for internal and external stakeholders, handling inquiries with discretion and sound judgment.
• Anticipate needs and provide proactive support to ensure seamless daily operations.
• Manage and mentor another administrative assistant, ensuring alignment on priorities and fostering collaboration for seamless team support.

Meeting & Event Coordination

• Plan and organize AgriBusiness meetings, town halls, and leadership events, including logistics, agendas, materials, and follow-up actions.
• Coordinate catering, facility reservations, and technology support as needed.
• Assist with off-site meetings, conferences, and team events.

Communication & Correspondence

• Maintain effective communication between the President, ABLT, and other business leaders.
• Screen calls, emails, and visitors professionally, prioritizing matters requiring executive attention.

Administrative & Operational Support

• Maintain organized files and records in compliance with company standards.
• Support cross-functional collaboration by streamlining administrative processes.

Typical Education

• Associate’s degree required; Bachelor’s degree preferred.

Relevant Experience

• 5+ years of experience supporting senior executives, ideally in a corporate or agricultural business environment.

Other Information

• Exceptional written and verbal communication skills.
• Strong organizational and time management skills with the ability to prioritize effectively.
• High degree of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams).
• Ability to work independently and collaboratively in a dynamic, fast-paced setting.