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Executive Assistant

Location: 

Melbourne, VIC, AU, 3194

Simplot Australia Pty Limited (Simplot Australia) is a wholly owned subsidiary of the J.R. Simplot Company, a family-owned, multi-national food and agriculture business. Simplot Australia is trusted as one of the leading providers of quality, sustainable food for the ever-changing needs of consumers and customers in Australia, New Zealand and select Asia Pacific markets. We have built long term partnerships with Australian farmers and our unique and diverse product portfolio includes vegetable, meals and seafood manufacturing operations that supply chilled, frozen and shelf stable products to Australia's major supermarkets, hotels, restaurants and quick service restaurant customers. Our portfolio includes some of Australias most trusted and well-known brands including Birds Eye, Edgell, Leggos, John West, Chiko, I&J, Chicken Tonight, Five Brothers and Five Tastes.

Summary

We have a rare and fantastic opportunity for an experienced full time Executive Assistant with some previous Paralegal exposure to join our dynamic and growing business.  You will be based at our head office in Mentone and report to the General Counsel – Asia Pacific (APAC).  In this pivotal role, you will be a key player in assisting the General Counsel and other team members in the smooth and confidential running of the day-to-day operations and requirements of the Simplot Australia Legal Department.  In addition, 20% of your role will support the Executive Director Corporate Development and Strategy with similar duties and team.

Key Responsibilities
  • • Provide proactive confidential assistance and support for the General Counsel – APAC, including typing of correspondence and contracts (often via a dictaphone), invoice processing, filing, making travel arrangements, diary management, expenses management and emails management
    • Manage and renew our large Trade Marks portfolio
    • Manage our Australian Securities and Investments Commission (ASIC) companies’ requirements
    • Collate, distribute and support documentation for the Executive Directors and their meetings and preparation of agendas and minutes for them
    • Organise our legal training calendar
    • Manage confidentiality agreements
    • Manage leases and property registers
    • Foster strong and collaborative relationships with our external legal providers
    • Be part of the administrative support resources to the Critical Incident Management Team (CIMT), or to backfill business functions if CIMT team members are seconded to CIMT duties.
Relevant Experience


You will have had substantial experience as an Executive Assistant within the Legal Industry and ideally in a similar in-house legal role.  You will be able to demonstrate your mature approach to your work and show that you are more than just an Executive Assistant who can also perform various Paralegal duties.  Your confidentiality, discretion, trust, strong attention to detail and professionalism will be paramount and will be something you pride yourself on.  You will be able to display initiative and a common sense and practical approach to how you handle your work and key stakeholder relationships.

Benefits and Culture

Benefits and Culture
•Option to purchase additional Annual Leave
•Income protection Insurance
•A Generous Parental Leave policy for Primary Carers 
•Access to EAP
•A Variety of Flexible Work Arrangements
•Awards recognising long serving and high achieving employees
•Short Term Incentive Benefits for Employees
•Offerings including Financial, Novated Leasing and Discounted Products and Services.​

If this sounds like you, please Apply online today.

Job Requisition ID: 563 

Travel Required: None 

Location(s): Chifley Business Park Office - Melbourne 

Country: Australia 

 

Simplot Australia is trusted as one of the leading providers of quality, sustainable food for the ever-changing needs of consumers and customers in Australia, New Zealand and chosen Asia Pacific markets. Simplot Australia is family owned by the J.R. Simplot Company, a true farm-to-table company with operations that touch every aspect of agriculture, including seed production, farming and ranching, plant sciences, fertilizer manufacturing, food processing, commercial product development, and distribution. Simplot Australia is proud to be an Equal Opportunity Employer.