Office Coordinator (Days) Grand Forks GF

Summary

The Office Coordinator is responsible for creating a welcoming environment by greeting visitors and managing contractor access to the facility. They handle incoming phone calls with professionalism, ensuring inquiries are directed appropriately. Additionally, they oversee the sorting and distribution of mail to support efficient office operations.

This job performs routine but varied clerical duties in accordance with standard procedures. This includes clerical duties such as photocopying, compiling records, filing, tabulating, posting information, and distributing mail. Applies knowledge of department policies and procedures and utilizes a general understanding of other departments' functions. Maintains records, prepares forms, verifies information, and resolves routine problems. Duties and tasks are routine. Refers questions and problems to higher levels.

Key Responsibilities

Key Responsibilities:

• Greet visitors to the factory and route to an appropriate party.
• Manage contractor safety logs and access. Coordinate with respective departments.
• Manage PPE distribution for visitors. Maintain PPE stock in the supply closet.
• Assist with the management of electronic access badges or employees, visitors and contractors.
• Answer incoming phone calls and route to an appropriate party. Maintain and distribute phone list.
• Receive and distribute incoming mail. Manage postage machines and compile outgoing mail for delivery.
• Order office and other supplies as needed. Organize and manage supplies in the mail room and supply closet.
• Prepare common spaces and meeting rooms. Ensure they are clean. Fill water and soda in kitchens. Make coffee. Order food when needed for meetings or events.
• Inventory canteen supplies from employee lunchroom.
• Miscellaneous tasks to include but are not limited to helping with employee events, maintaining company vehicles, sanitizing PPE, ordering employee uniforms, etc.
• Ad hoc project support from Simplot employees.
• Ensure self-compliance with Company policies and plant procedures.
• Maintain Company standards for safety, quality, food safety, sanitation and GMPs.
• Work within safety rules and regulations in actively avoiding injury to self and others.
• Maintain the necessary level of communication with team members and other support groups and do so in a participative management style conducive to operational goals.
• Ensure that additional duties and accountabilities required by management are handled in a manner necessary to meet operational standards.

Typical Education

Relevant Experience

3.5+ years related experience.

• Administrative & Organizational Experience.
  • Excel, Word, Outlook, Teams 
• Communication & Interpersonal Skills.
• Soft Skills
  • Attention to detail
  • Time management
  • Adaptability
  • Discretion and confidentiality